Event Rental Terms
WHEREAS, Lessor is the owner of certain improved real property located at 906 Mazant Street, New Orleans, Louisiana 70117 (“Premises”) and herein referred to as “The Mazant” and WHEREAS, Lessee desires to rent said Premises for a wedding (“Event”) and
WHEREAS, Lessor is willing to rent a portion of said Premises as set forth below. WITNESSETH; That for and in consideration of the payment of rents and the performance of the covenants contained on the part of Lessee, said Lessor does hereby demise and let unto the Lessee, and Lessee hires from Lessor for use as an Event Location the portion of the Premises as hereinafter set forth.
PROOF OF LIABILITY INSURANCE: Lessees shall obtain a single event liability insurance policy, with a minimum liability limit of One Million Dollars ($1,000,000), naming Lessor as additional insured and loss payee, within 30 days prior to the Event. If a certificate of insurance reflecting Lessor’s additional insured status is not provided to Lessor by Lessee within 30 days prior to the Event, Lessor reserves the right to cancel the Event.
TIME OF ACCESS: The Event rental of the Premises shall not extend beyond 9:00 pm. The premises are located in a residential area and the Event must end by 9:00 pm and all non-resident guests shall vacate the property by that time. Access for setup is also available to rental companies on the day before the Event. Further, Lessee shall use the exterior of the Premises only for the Event as described above and for no other purpose without the Lessor’s prior written consent. Any required/desired outdoor lighting must be provided by Lessee. Lessor accepts no liability for any accidents or damage that may occur because of poor lighting. Lessee is responsible for closing and locking all of the doors at the end of the Event, and ensuring the property is adequately secured.
GUEST COUNT: The number of attendees at the Event shall not exceed that agreed upon as part of the initial quote/contract for the specified fee. Guests beyond the original number may result in additional charges. At no time shall the total number of guests on the property exceed 200 persons. Access to the upstairs interior of the main house is limited to only the bridal party, immediate family and guests staying at The Mazant. Specific exceptions to the above include access for elderly individuals in need of interior amenities for health purposes. Other attendees’ use is limited to interior, downstairs public and outside areas of the Premises and all non-resident guests shall vacate the property by 9:00pm.
CANCELLATIONS: All cancellations will incur a minimum five percent (5%) fee, with schedule as follows:
More than 60 days prior to event: full refund, less five percent (5%) of total event fee or $50 (whichever is greater).
Between 30 and 60 days prior to the event: refund of 50% of total event fee. Note, this is generally equal to the initial payment you made at time of booking.
Fewer than 30 days prior to event: no refund and forfeiture of all funds paid.
SMOKING: No smoking shall occur inside the house. Smoking is only allowed in designated areas to the exterior of the house. Any smoke damage will result in a $1,000 supplemental cleaning fee.
ALCOHOL: Lessee shall not violate any city ordinance or state law in or about said Premises, including, but not limited to, laws relating to the minimum age for alcohol consumption.
RESTROOMS: There are two downstairs restrooms available to guests. Additional portable restrooms for all other attendees must be provided by Lessee.
PARKING: Parking on the Premises is limited to rental guests and vendors only. Parking is limited to two (2) vehicles on site. There is ample street parking on Mazant and Burgundy Streets. Additional parking is available in the lot at Crescent Park (approximately three blocks away). Vehicles are to be parked in designated parking areas only. Any illegally parked cars are subject to towing; applicable fines/towing fees are the sole responsibility of the vehicle owner.
DANCE FLOOR: If the Event will include dancing, Renter must provide a portable dance floor to accommodate this activity if the designated dancing area is on lawn. This dance floor must be made of raised boards and planks and avoid damaging the grass as much as possible. The dance floor must not be installed for more than twenty-four (24) hours total, and must be removed from grass no later than 12:00pm on the day after the event.
CATERERS/VENDORS: Lessee is responsible for providing and supervising caterers and all other vendors. Caterers are allowed access to the running water in the kitchen. The caterers are responsible for the cleanup of all food materials and garbage. It must be taken with them at the end of the Event or a dumpster must be rented. All caterers/vendors must complete load in and load out during standard business hours and must not disturb the neighborhood residents by loading or unloading during the hours of 10:00pm and 7:00am. All materials must be picked up prior to check out; any late pickup of materials will be subject to $500 per day minimum fee.
PROPERTY APPEARANCE: Lessor makes every effort to maintain the Event site and grounds in an orderly and attractive manner. However, we make no guarantee for the exact appearance of any landscape at any given time. Planting, mowing and maintenance schedules are all subject to weather. Every attempt will be made however, to keep the gardens and property looking their best for the Event.
DECORATIONS: Altering or customizing any part of the Premises for the Event is not permitted. No material may be attached, affixed, floated, tacked, stapled or taped on the walls, doors or any party of the interior or exterior. No bird seed or rice is allowed to be thrown on the Premises. Real flower petals may be used in small quantities. Others decoration alternatives must be submitted to and approved by Lessor.
SECURITY: All events require at least one (1) security officer on site. For any events greater than 100 people, Lessee agrees to hire at least two (2) security guards approved by Lessor for the duration of the event, plus at least one hour on either end. Events larger than 150 people, require three (3) security guards. Lessor can recommend an approved company, but it is the responsibility of the Lessee to secure and pay for the firm. Approximate cost is $30 per officer per hour, but is subject to change at the discretion of individual vendor(s).
CLEANING: Fee paid by Lessee includes basic cleaning services following the event, however It is the responsibility of the Lessee and their vendors to restore the Premises to the condition it was in prior to the Event. This includes, but is not limited to, light cleaning and garbage removal. All food, decorations, garbage and other personal articles must be removed by designated check-out (or an agreed upon time between Lessor/Lessee) the following day of the Event. Any excessive cleaning or maintenance work will be deducted from the security deposit.
TENTING: Reserving tents, to protect against inclement weather is highly recommended, especially in the fall months.
CHILDREN: Children are welcome on the Premises; however, it is the Lessee’s responsibility to see that they are supervised at all times.
LESSOR REPRESENTATIVE: A representative of the Lessor may be on-site during the Event to monitor the Event and to assure that rules are being followed. The representative is not there to police you or your guests, or to run or manage your Event.
PHOTO & VIDEO USE: From time-to-time we may take photos and/or videos during the setup, take down, or the actual event. These images will remain the property of Mazant Holdings, LLC. All ownership (including copyright) as well as all other rights, title, and interest in and to these recordings shall belong exclusively to Mazant Holdings, LLC and the producing company and may be used for advertising The Mazant.
EVENT RENTAL AGREEMENT VALIDITY/NULLIFICATION
This Event Rental Agreement for the Premises will only be held a valid, viable and legal instrument with a coexisting, fully executed, and valid Property Rental Agreement. If no such contract exists, then the Lessor is not legally obligated to fulfill their contractual provisions stated in this contract and the Lessee cannot bring suit, commence arbitration, or hire an attorney to compel performance of or to recover for breach of any covenant, agreement or condition contained in this Event Rental Agreement.
HOLD HARMLESS AND INDEMNIFICATION
Lessee aggress to hold harmless and indemnify Lessor, Lessor’s agents, employees, partners, members, heirs and anyone else acting on Lessor’s behalf, from any and all claims, lawsuits, causes of action, damages, judgments, attorney’s fees and court cost, any other liabilities whether asserted at law or in equity, that arise out of or relate in any way to the acts or omissions of Lessee, Lessee’s agents, independent contractors, service providers, quests and/or anyone else acting on behalf of Lessee or the Event, whether or not such actions or omissions occur with Lessee’s consent. It is the intent of this paragraph that Lessee is fully responsible for any damages that relate to or result from Lessee’s use of the Premises for the Event.
This Agreement is governed by the laws of the State of Louisiana, and nothing contained herein shall be construed as waiving or limiting any and all of Lessor’s rights under the Laws of the State of Louisiana.
If any legal action is necessary to enforce the terms of this contract, the prevailing party shall be entitled to reasonable attorney’s fees and costs in addition to any other relief to which the party may be entitled. The parties agree that the venue for any action related to this contract shall be Orleans Parish, Louisiana.
Lessee acknowledges that he/she has read and understood all of the terms of this Event Agreement and agrees to abide by them. Lessee further acknowledges and represents that, as required, he/she will advise all attendees of the rules contained in herein.